Aptation is the resilience planning and delivery platform CF Labs built with the Resilience Authority of Annapolis & Anne Arundel County. It maps every project, ranks them on your criteria, matches them to funding, tracks what they are set to deliver and publishes what you choose. The Authority’s public portfolio runs on it.

Can a public agency start without a full RFP?

Often, yes. Each of our three starting offers is under the $15,000 federal micro-purchase threshold, including the $12,500 Tool Sprint and the $4,500 Grant-Ready Tool Scope, so many public buyers can purchase them without a full RFP. State and local rules can be stricter, so check with your purchasing office first.

Will a grant pay for software?

Some grant programs can fund planning tools and data systems, and some can’t. The Grant-Ready Tool Scope is for programs that can: it writes the tool into your application as a scoped, budgeted project. It can’t guarantee eligibility or an award, so confirm the program’s rules with your grants team before you apply.

Does AI decide which projects get funded?

No. AI can draft scores against your written criteria and suggest funding matches from your own library, but staff confirm every one, and tiers come from the ranking across the whole portfolio, never from the model. The decisions stay with the people accountable for them.

Does Aptation find grants for us?

No, it isn’t a grant search engine. Your team adds the programs you pursue, from federal and state grants to bonds, fees and philanthropy. Aptation matches projects to them, tracks what’s awarded, spent and still available by fiscal year, and keeps every deadline in view, soonest first.

We’re not in Maryland. Will it work for us?

Yes. Aptation was built with a Maryland authority and is ready to adapt for other jurisdictions. We set it up around your plans, your criteria and the funding you pursue, so your team starts from its own projects and priorities, not a blank page or someone else’s template.

Are the benefit figures measured results?

No. Aptation records benefits as potential, meaning what a project is expected to deliver, and labels them that way, so a planned figure is never presented as a measured one. That keeps your progress reports defensible when a funder or council member asks what has actually changed.

Can you build something custom instead?

Yes. If Aptation covers your portfolio, we set it up with you. If you need something it doesn’t do, such as screening for your capital plan or a tracker for a single program, CF Labs builds it, starting with a Tool Sprint: a working prototype in two to three weeks.

Resilience Planning Software for Local Government

CF Labs

Your resilience portfolio, ranked and ready for the next funding window.

Scope a grant-ready tool

Estimate your build

The problem

When a grant opens, the first job shouldn’t be finding everything.

In our resilience work, the portfolio tends to live in pieces: projects in the hazard mitigation plan, costs in the capital program, grants in a tracker, scores in a spreadsheet and the council update in a slide deck. When a funding window opens, the first job is putting it all back together.

Council Fire was an implementation and stakeholder engagement partner for Phase I of the Annapolis Maritime Resilience Initiative, where residents and community members named 38 sites of concern and ten advanced to preliminary concept design. Alongside that work, CF Labs built Aptation with the Resilience Authority to keep a portfolio like that in one place: ranked, matched to funding and open to the public.

What we build

5 kinds of build

Aptation, or a tool built around your program

#1
Aptation, set up for you
Map every project, score it on the criteria your community chose, match it to the grants, bonds and local dollars you pursue, and see deadlines before they close.
#2
Hazard mitigation plan tracking
Every action in your plan with its status and funding, so the five-year update starts from a record instead of a scramble.
#3
Capital plan screening
Climate risk scoring built into your capital improvement plan, so resilience projects compete on the same terms as everything else.
#4
Public portfolio sites
A portfolio and map residents can explore, like Resilient & Ready Anne Arundel, showing only the projects and fields you choose to publish.
#5
AI-assisted plan intake
Upload a plan or study and get the projects and funding inside it, queued for staff to confirm before anything is imported.

Aptation · Launch film

Aptation, set up for your program

Heavy storm clouds rolling across the sky

“Council Fire is helping us lay the foundation for what we believe is one of the most innovative local climate resilience planning models in the country. Whether its strategy development, financing mechanisms, impact metrics, decision making tools, or storytelling, their guidance is instrumental in shaping our approach, implementing projects, and building trust with stakeholders.”

Matthew Fleming · Executive DirectorResilience Authority of Annapolis and Anne Arundel County

How it works

4 steps, in order

How your portfolio comes together

#1
Start from what you have
Project lists import from your spreadsheets, and plans and studies go into a review queue. Nobody retypes the portfolio.
#2
Score it on your criteria
The criteria and weights your community and board agreed on drive the ranking, so anyone can see why a project sits where it does.
#3
Tie projects to money
Load the grants, bonds and local funds you pursue, match them to projects and keep every application deadline in view.
#4
Publish what you choose
Printed reports for the board, view-only links for partners and a public portfolio for residents, all from one set of records.